MICROSOFT OFFICE 365: CONNECT AND COLLABORATE VIRTUALLY ANYWHERE, ANYTIME

By ISABELLA MILLER

CONTENTS PART I FINDING YOUR PLACE IN THE CLOUD CHAPTER 1 WHAT S HAPPENING WITH THE WORLD OF WORK 3 TEAMS TEAMS EVERYWHERE IN THE OFFICE AND OUTSIDE OF IT 4 WORLDWIDE COLLABORATION IS HERE 5 GOING FOR THE GREEN WITH GROUPS OF ALL SIZES 6 HEADS IN THE CLOUD COMPUTING 7 A CLOSER LOOK AT OFFICE 365 8 YOU CAN USE WHAT YOU VE GOT 9 BIG TIME SECURITY 9 KEEP IT SIMPLE WITH THE OFFICE 365 HOME PAGE 10 STAY IN TOUCH WITH OUTLOOK 11 SYNC YOUR TEAM WITH MICROSOFT SHAREPOINT 13 REAL TIME CONNECTION WITH MICROSOFT LYNC 14 WORK WITH OFFICE WEB APPS 16 WHAT S NEXT 16 CHAPTER 2 GETTING STARTED WITH OFFICE 365 17 CREATING YOUR OFFICE 365 ACCOUNT 18 A LOOK AROUND THE OFFICE 365 HOME PAGE 19 1 SETTING UP A PROFILE 21 CHANGING YOUR PASSWORD 22 CHANGING YOUR PROFILE PICTURE 23 SETTING OFFICE 365 PREFERENCES 24 HOW DOES ALL THIS WORK 26 WHAT S YOUR SERVICE DIFFERENT SETUPS DIFFERENT SERVICES 27 GETTING READY TO USE OFFICE 365 28 INSTALLING MICROSOFT LYNC 28 GETTING READY TO USE OFFICE 2010 31 SETTING UP YOUR MOBILE PHONE 35 HOW OFFICE 365 MEETS SMALL BUSINESS NEEDS 36 THE BIG PICTURE ONLINE AND OFF 37 EMAIL CALENDARS MEETINGS AND MORE 37 CREATING A TEAM WORKSPACE 38 SHARING DOCUMENTS WITH YOUR TEAM 39 INSTANT MESSAGING CALLS AND WEB MEETINGS WITH MICROSOFT LYNC 40 BEHIND THE SCENES SUPPORT SECURITY AND RELIABILITY 41 WHAT S NEXT 41 CHAPTER 3 ADMINISTERING AN OFFICE 365 ACCOUNT 43 ARE YOU AN ADMINISTRATOR 43 AN OVERVIEW OF YOUR ADMINISTRATIVE TASKS 45 FIRST THINGS FIRST KEY TASKS TO COMPLETE 46 ADDING AND MANAGING OFFICE 365 USERS 47 ADDING USERS 48 CHANGING PASSWORDS 54 VIEWING DOMAIN PROPERTIES 55 ADDING A DOMAIN TO OFFICE 365 56 SETTING UP AND MANAGING OUTLOOK AND EXCHANGE 57 CREATE A DISTRIBUTION LIST 59 ADD EXTERNAL CONTACTS 60 MIGRATE YOUR EMAIL 61 SETTING UP SHAREPOINT ONLINE 62 ADDING USERS FOR SHAREPOINT ONLINE 62 ASSIGNING USER PERMISSIONS 64 CONFIGURING LYNC ONLINE 67 SET EXTERNAL COMMUNICATIONS 67 MODIFYING USER INFORMATION 68 SETTING UP DIAL IN CONFERENCING 68 MANAGING YOUR SUBSCRIPTIONS 70 GETTING HELP WITH OFFICE 365 71 CREATING SERVICE REQUESTS 72 CHECKING SYSTEM STATUS 74 WHAT S NEXT 76 PART II TEAMWORK IN THE CLOUD CHAPTER 4 WHAT YOUR TEAM CAN DO WITH OFFICE 365 79 STARTING WITH THE END IN MIND 80 CREATING A SHARED SPACE 81 DISPLAYING THE TEAM SITE 82 WORKING WITH DOCUMENT LIBRARIES 84 CREATING A SPACE FOR ANNOUNCEMENTS 85 SHARING CALENDARS SECURELY 86 TRANSLATING CONTENT ON THE FLY 88 MAKING INSTANT CONTACT WITH TEAM MEMBERS 89 HOLDING ONLINE MEETINGS 90 BROADCASTING PRESENTATIONS ONLINE 92 CREATING AND MODIFYING A WEBSITE 93 WHAT S NEXT 94 77 CHAPTER 5 CREATING YOUR TEAM SITE WITH SHAREPOINT ONLINE 95 PLANNING YOUR TEAM SITE 96 CREATING A SIMPLE TEAM SITE FAST 96 PUTTING SOME THOUGHT INTO THE TEAM SITE DESIGN 97 CHOOSING A SITE THEME 99 CHANGING THE TEXT LAYOUT OF YOUR PAGE 101 POSTING AN UPDATE 103 ADDING AND FORMATTING PICTURES 105 EDITING YOUR PICTURE 107 ADDING A NEW PAGE 109 ENTERING AND EDITING CONTENT 110 FORMATTING YOUR TEXT 110 ADDING TEXT STYLES 111 APPLYING MARKUP STYLES 112 CODING FOR LANGUAGE 112 ADDING WEB PARTS 113 SHARING YOUR SITE 115 WHAT S NEXT 116 CHAPTER 6 POSTING SHARING AND MANAGING FILES 117 WHAT IS A DOCUMENT LIBRARY AND WHERE IS IT 117 CREATING A DOCUMENT LIBRARY 119 ADDING DOCUMENTS 120 ORGANIZING DOCUMENT LIBRARIES 122 ORDERING FILES IN YOUR DOCUMENT LIBRARY 123 MODIFYING THE CURRENT VIEW 124 ADDING A NEW COLUMN TO THE DOCUMENT LIBRARY 128 CREATING A NEW VIEW FOR YOUR DOCUMENT LIBRARY 129 SWITCHING VIEWS 130 WORKING WITH DOCUMENT LIBRARY FILES 130 ADDING A NEW LIBRARY FOLDER 132 STARTING A NEW DOCUMENT 132 VIEWING FILE PROPERTIES 133 CHECKING OUT AND CHECKING IN FILES 134 SETTING ALERTS 136 WHAT S NEXT 136 CHAPTER 7 ADDING AND MANAGING WORKFLOWS 137 INTRODUCING OFFICE 365 WORKFLOWS 137 CREATING A NEW WORKFLOW 139 SETTING WORKFLOW STATES 141 SPECIFYING TASK DETAILS 142 EDITING YOUR WORKFLOW 144 USING A WORKFLOW FOR YOUR PROJECT 145 CHECKING WORKFLOW STATUS 145 COMPLETING A WORKFLOW TASK 146 STOPPING A WORKFLOW 148 MANAGING WORKFLOWS 149 WHAT S NEXT 149 CHAPTER 8 WORKING WITH OFFICE 2010 WEB APPS 151 A FIRST LOOK AT OFFICE WEB APPS 152 INTRODUCING OFFICE WEB APPS 153 HOW OFFICE WEB APPS WORK 154 WEB APPS ON YOUR PHONE 156 WHAT YOU CAN AND CAN T DO WITH OFFICE 365 156 CREATING SAVING AND CLOSING A NEW FILE 157 WORKING WITH AN EXISTING FILE 158 CHOOSING YOUR TOOLS 160 LEVELS OF EDITING IN OFFICE WEB APPS 161 VIEWING YOUR FILE IN OFFICE 365 161 EDITING IN YOUR WEB BROWSER 162 TAKING IT TO THE DESKTOP 163