MICROSOFT OFFICE LIVE
CONTENTS INTRODUCTION 1 PART I DISCOVERING THIS THING CALLED OFFICE LIVE 7 CHAPTER 1 WHO MOVED MY SHRINKWRAP 9 CHAPTER 2 PICKING A FLAVOR OF OFFICE LIVE 19 CHAPTER 3 GETTING OFFICE LIVE UP AND RUNNING 27 PART II GETTING DOWN TO BASICS WITH OFFICE LIVE BASICS 41 CHAPTER 4 WORKING WITH BASIC E MAIL 43 CHAPTER 5 EVERYONE NEEDS A WEB SITE 65 CHAPTER 6 OPTIMIZING YOUR WEB SITE 93 CHAPTER 7 PLAYING THE DATING GAME 117 PART III ADDING A FEW ESSENTIALS 133 CHAPTER 8 WORKING WITH BUSINESS CONTACT MANAGER 135 CHAPTER 9 WORKING WITH WORKSPACES 163 CHAPTER 10 TAKING THE SHOW ON THE ROAD 187 CHAPTER 11 A FEW OTHER TRICKS OF THE TRADE 197 PART IV GETTING PREMIUM SERVICE 209 CHAPTER 12 MINDING YOUR BUSINESS WITH BUSINESS APPLICATIONS 211 CHAPTER 13 TIME MANAGER IS ON YOUR SIDE 223 CHAPTER 14 MANAGING YOUR PROJECTS WITH PROJECT MANAGER 235 CHAPTER 15 SELLING YOUR HEART OUT 247 CHAPTER 16 WE RE GOING TO THE LIBRARY 265 CHAPTER 17 WHO S MINDING THE STORE 281 PART V THE PART OF TENS 301 CHAPTER 18 TEN COOL BENEFITS OF OFFICE LIVE 303 CHAPTER 19 TEN TYPES OF PEOPLE WHO COULD BENEFIT FROM OFFICE LIVE 311 CHAPTER 20 TEN QUESTIONS YOU MIGHT HAVE ABOUT SOFTWARE AS A SERVICE SAAS 317 INTRODUCTION O FFICE LIVE IS MICROSOFT S FIRST TRUE FORAY INTO SOFTWARE AS A SERVICE SAAS AND WHO KNOWS WHAT FEATURES ARE GOING TO BE ADDED OR MODIFIED OVER THE COURSE OF THE NEXT SEVERAL YEARS THE COOL THING IS THAT YOU LL BE ABLE TO GROW RIGHT ALONG WITH OFFICE LIVE BECAUSE YOU LL BE RECEIVING THOSE CHANGES IMMEDIATELY WITHOUT HAVING TO INVEST MORE MONEY IN UPGRADING AND BECAUSE MICROSOFT IS BANKING THAT MANY PEOPLE ARE WILLING TO GIVE OFFICE LIVE A TRY YOU GET A DEAL THAT YOU BASICALLY CAN T REFUSE THE OTHER EXCITING FACET OF OFFICE LIVE IS THE CAPABILITY TO SHARE YOUR DATA ONLINE WITHOUT HAVING TO FORK OVER THOUSANDS OF DOLLARS FOR HARDWARE SOFT WARE AND IT CONSULTANTS JUST SIGN ON THE DOTTED LINE AND YOUR EMPLOYEES AND CUSTOMERS HAVE IMMEDIATE ONLINE ACCESS TO THE INFORMATION YOU WANT THEM TO HAVE FOR MANY BUSINESSES HAVING THE COMPANY DATA ONLINE REPRE SENTS A WHOLE NEW WAY OF DOING BUSINESS REMOTE WORKERS CAN ACCESS INFOR MATION FROM A VARIETY OF LOCATIONS RATHER THAN HAVING TO WASTE TIME DRIVING TO THE OFFICE ROAD WARRIORS FIND TRAVELING A BIT EASIER KNOWING THAT THEY CAN GET TO THE NEEDED DATA ANYWHERE AT ANY TIME THERE S ANOTHER REASON FOR EXCITEMENT AS WELL THE OFFICE LIVE FEATURE SET IS DESIGNED TO SAVE YOU TIME AND HELP MAKE YOU MORE EFFICIENT IN THE BARGAIN ACCOMPLISHING MORE IN LESS TIME IS AN EXCITING THOUGHT IT ALLOWS YOU TO QUIT WORK EARLIER WITH OFFICE LIVE IT S EASY TO GET UP AND RUNNING IN A VERY SHORT TIME YOU LL BE AMAZED NOT ONLY AT HOW EASILY YOU CAN SET UP A BUSINESS BUT ALSO AT HOW QUICKLY YOU CAN GET BACK TO WORK RATHER THAN SPENDING TIME TINKERING ON YOUR COMPUTER ABOUT THIS BOOK OFFICE LIVE FOR DUMMIES IS A REFERENCE BOOK AS SUCH YOU CAN READ EACH CHAPTER INDEPENDENTLY AND IN THE ORDER YOU WANT EACH CHAPTER FOCUSES ON A SPECIFIC TOPIC SO YOU CAN DIVE RIGHT IN HEADING STRAIGHT FOR THE CHAPTER THAT INTERESTS YOU MOST HAVING SAID THAT HOWEVER I VE PUT THE CHAPTERS IN A LOGI CAL SEQUENCE IF YOU RE NEW TO OFFICE LIVE YOU CAN JUST FOLLOW FROM CHAPTER TO CHAPTER IF YOU RE MORE EXPERIENCED WITH OFFICE LIVE USE THE TABLE OF CONTENTS AND THE INDEX TO NAVIGATE FROM TOPIC TO TOPIC AS NEEDED ESSENTIALLY THIS BOOK IS A NUTS AND BOLTS HOW TO GUIDE FOR ACCOMPLISHING VARI OUS TASKS HOWEVER I ALSO DRAW ON MANY OF MY OWN EXPERIENCES AS A FULL TIME CONSULTANT AND PROVIDE INCLUDE SPECIFIC SITUATIONS THAT SHOULD GIVE YOU A FEELING FOR THE FULL POWER OF OFFICE LIVE CONVENTIONS USED IN THIS BOOK AS WITH MOST WINDOWS BASED SOFTWARE PROGRAMS YOU OFTEN HAVE SEVERAL DIF FERENT WAYS TO ACCOMPLISH A TASK IN OFFICE LIVE FOR THE MOST PART I SHOW YOU WAYS TO PERFORM A FUNCTION BY USING THE OFFICE LIVE MENUS WHEN AN INSTRUCTION READS CHOOSE FILE OPEN YOU ACCESS THE FILE MENU LOCATED AT THE TOP OF THE OFFICE LIVE SCREEN BY CLICKING IT WITH THE LEFT MOUSE BUTTON AND THEN CHOOSING THE OPEN OPTION FROM THE SUBSEQUENT MENU THAT APPEARS IN MOST CASES YOU CAN ACCESS THESE COMMANDS FROM ANY WHERE WITHIN OFFICE LIVE ALTHOUGH I GENERALLY ADVISE NEW USERS TO ALWAYS START A TASK FROM THE HOME PAGE WHICH IS THE FIRST PAGE YOU SEE WHEN OFFICE LIVE OPENS IF YOU MUST BE IN A PARTICULAR AREA TO COMPLETE A TASK I TELL YOU WHERE YOU NEED TO GO I ALSO PRESENT YOU WITH KEYBOARD SHORTCUTS HERE AND THERE GENERALLY OFFICE LIVE SHORTCUTS ARE TRIGGERED BY SIMULTANEOUSLY PRESSING THE ALT KEY AND ANOTHER KEY ON THE KEYBOARD WHEN YOU NEED TO ACCESS A HIDDEN MENU CLICK AN APPROPRIATE AREA OF THE SCREEN WITH THE RIGHT MOUSE BUTTON AND THEN CHOOSE FROM THE CONTEXTUAL MENU THAT APPEARS IN THESE INSTANCES I LL SIMPLY SAY RIGHT CLICK WHEN YOU NEED TO RIGHT CLICK WHAT YOU SHOULD READ OF COURSE I HOPE YOU RE GOING TO SIT DOWN AND READ THIS ENTIRE BOOK FROM COVER TO COVER BUT THEN AGAIN THIS BOOK ISN T THE GREAT AMERICAN NOVEL AND COME TO THINK OF IT THE WHOLE REASON WHY YOU BOUGHT THIS BOOK IN THE FIRST PLACE IS TO GET ORGANIZED AS QUICKLY AS POSSIBLE BECAUSE YOU RE PROBABLY FINDING YOURSELF WITH TOO MUCH TO DO AND TOO LITTLE TIME IN WHICH TO DO IT FOR THE TIME BEING I M GOING TO LET YOU GET AWAY WITH READING JUST THE PARTS THAT INTEREST YOU MOST I LL LET YOU READ THE LAST CHAPTER FIRST AND THE FIRST CHAPTER LAST IF YOU LIKE BECAUSE THIS BOOK IS DESIGNED TO ALLOW YOU TO READ EACH CHAPTER INDEPENDENTLY HOWEVER WHEN YOU FIND YOURSELF FLOATING IN A 2 INTRODUCTION SWIMMING POOL SOAKING UP THE SUN AND WONDERING WHAT TO DO WITH ALL YOUR SPARE TIME YOU MIGHT WANT TO GO BACK AND READ SOME OF THOSE CHAPTERS YOU SKIPPED YOU JUST MIGHT DISCOVER SOMETHING WHAT YOU DON T HAVE TO READ THIS BOOK IS INTENDED FOR BOTH NEW AND EXISTING COMPUTER USERS MOST OF THE INSTRUCTIONS APPLY TO BOTH GROUPS OF READERS ONCE IN A WHILE I INCLUDE SOME INFORMATION THAT MIGHT BE OF SPECIAL INTEREST TO MORE ADVANCED READERS NEWBIES FEEL FREE TO SKIP THESE SECTIONS ALSO ANY INFORMATION TAGGED WITH A TECHNICAL STUFF ICON IS THERE FOR THE TRULY TECHNICALLY INCLINED EVERYONE ELSE CAN JUST SKIP THAT INFO FOOLISH ASSUMPTIONS ONE OF OUR LEAST FAVORITE WORDS IN THE ENGLISH LANGUAGE IS THE WORD ASSUME BUT I VE GOT TO ADMIT THAT I VE MADE A FEW FOOLISH ALBEIT NECESSARY ASSUMPTIONS WHEN WRITING THIS BOOK FIRST OF ALL I ASSUME YOU OWN A WINDOWS BASED COMPUTER AND THAT INTERNET EXPLORER IS INSTALLED ON IT SECONDLY I ASSUME YOU HAVE A BASIC KNOWLEDGE OF HOW TO USE YOUR COMPUTER KEYBOARD AND MOUSE AND THAT OFFICE LIVE ISN T THE VERY FIRST APPLICATION YOU RE TRYING TO MASTER I M ALSO GOING TO ASSUME THAT YOU HAVE A HIGH SPEED INTERNET CONNECTION YOU WON T BE ABLE TO USE OFFICE LIVE WITHOUT INTERNET CONNECTIVITY AND ALTHOUGH YOU CAN PROBABLY GET AWAY WITH USING A DIAL UP CONNECTION ITS SPEED WILL PROBABLY BE TOO SLOW TO BE PRACTICAL I ASSUME YOU HAVE A GENUINE DESIRE TO ORGANIZE YOUR PERSONAL LIFE OR BUSI NESS AND ARE INTRIGUED BY ALL THAT OFFICE LIVE HAS TO OFFER FINALLY AND I FEEL QUITE COMFORTABLE WITH THIS ASSUMPTION I ASSUME YOU LL GROW TO LOVE THE WHOLE CONCEPT OF OFFICE LIVE AS MUCH AS I DO HOW THIS BOOK IS ORGANIZED I ORGANIZED THIS BOOK IN FIVE PARTS HERE S A BRIEF DESCRIPTION OF EACH PART WITH CHAPTER REFERENCES DIRECTING YOU WHERE TO GO FOR PARTICULAR INFORMATION 3 INTRODUCTION